The Managing Performance Phase of the performance management cycle begins February 1st -May 31st it consists of:
I. the mid-year progress discussion;
II. Documentation of performance and plan modifications;
III. Performance Improvement Plan (If necessary) and
IV. Feedback.
I. Mid-year progress discussion
A formal meeting between a supervisor and employee to discuss the employee’s performance and development.
| SUPERVISOR’S ROLE | EMPLOYEE’S ROLE |
|---|---|
| Provide feedback to the employee and identify performance deficiencies that need to be addressed prior to the end of the review period. | Provide the supervisor with information on her/his accomplishments, obstacles that may be preventing her/him from meeting performance expectations, and ask for feedback on her/his |
How to Prepare for and Conduct a Mid-year Progress Discussion
SUPERVISOR
Step 1: Gather your observations, notes, documentation, and any other materials in regards to the employee’s performance.
Step 2: Compare actual performance to the performance expectations.
Step 3: Meet with your employee, be sure to state the purpose of the meeting in clear and direct terms.
Step 4: During the meeting use appropriate examples of behavior to ensure the employee understands what you are trying to communicate to her/him.
Step 5: After the meeting write a summary of the discussion in ePerformance.
*The Mid-year Progress Discussion is a dialogue between the supervisor and the employee. Ratings should not be assigned to the performance expectations during the Mid-year Progress Discussion.
EMPLOYEE
Step 1: Gather information on your accomplishments and any obstacles preventing you from meeting performance expectations.
Step 2: Compare actual performance to the performance expectations.
Step 3: Meet with your supervisor to discuss your performance. Be sure to ask your supervisor for performance-related feedback.
The ePerformance System will only open for exceptions (e.g. propose re-open dates the 15th and 30th of each month to capture all new hires, transfers, rehires, etc.).